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Gauhati University BCom 1st Semester Information Technology in Business
UNIT-4
INTRODUCTION TO MS-OFFICE 2010/11
MCQs on Microsoft Word
1. Microsoft word is software.
(A) Application
(B) Compiler
(C) System
(D) Programming
Answer: (A)
2. Which is not in MS Word?
(A) Italic
(B) Magic tool
(C) Font
(D) Bold
Answer: (B)
3. Cannot be used to work in MS Office.
(A) Joystick
(B) Scanner
(C) Light Pen
(D) Mouse
Answer: (A)
4. Which is not an edition of MS Word?
(A) MS Word 2003
(B) MS Word 2007
(C) MS Word 2010
(D) MS Word 1020
Answer: (D)
5. The commands. works with the standard Copy and Paste
(A) View tab
(B) Paragraph dialog box
(C) Office Clipboard
(D) All of these
Answer: (C)
6. What is the blank space outside the printing area on a page?
(A) Clipart
(B) Margins
(C) Header
(D) Footer
Answer: (B)
7. Which of the following is an example of page orientation?
(A) Landscape
(B) Subscript
(C) Superscript
(D) A4
Answer: (A)
8. Formatting is performed on
(A) Text
(B) Table
(C) Menu
(D) Both (a) and (b)
Answer: (D)
9. Which of the following software is used for making a resume?
(A) MS Excel
(B) MS Word
(C) Dev C
(D) Java
Answer: (B)
10. Press document. to open the help window in the MS Word
(A) F1
(C) F9
(B) F2
(D) F11
Answer: (A)
11. Which of the following is used to create a table in MS Word?
(A) Insert tab
(B) File tab
(C) Home tab
(D) Review tab
Answer: (A)
12. Which feature helps to add decorative text in a Word document?
(A) WordArt
(B) SmartArt
(C) ClipArt
(D) Shapes
Answer: (A)
13. In MS Word, what is the shortcut key for 'Undo'?
(A) Ctrl + X
(B) Ctrl + Z
(C) Ctrl + Y
(D) Ctrl + U
Answer: (B)
14. What is the use of the 'Thesaurus' tool in MS Word?
(A) Check spelling
(B) Find synonyms
(C) Correct grammar
(D) Create tables
Answer: (B)
15. Which of the following is not a type of view in MS Word?
(A) Outline
(B) Print Layout
(C) Draft
(D) Design
Answer: (D)
16. In MS Word, which tab contains the 'Header and Footer' option?
(A) Insert
(B) View
(C) Page Layout
(D) References
Answer: (A)
17. What is the shortcut key to select all text in a document?
(A) Ctrl + A
(B) Ctrl + S
(C) Ctrl + C
(D) Ctrl + V
Answer: (A)
18. Which tool in MS Word helps to set the starting point for text or other objects in a document?
(A) Ruler
(B) Gridlines
(C) Tabs
(D) Borders
Answer: (A)
19. How can you make text bold in MS Word?
(A) Ctrl + B
(B) Ctrl + I
(C) Ctrl + U
(D) Ctrl + E
Answer: (A)
20. What feature in MS Word automatically corrects common spelling errors as you type?
(A) AutoFormat
(B) AutoCorrect
(C) Spelling & Grammar
(D) Smart Lookup
Answer: (B)
21. Which tab would you use to apply themes to a document?
(A) File
(B) Home
(C) Design
(D) Layout
Answer: (C)
22. What is the function of 'Track Changes' in MS Word?
(A) Keep track of modifications
(B) Add footnotes
(C) Insert page numbers
(D) Format text
Answer: (A)
23. Which of the following is a graphic representation of data?
(A) Chart
(B) Table
(C) Diagram
(D) All of the above
Answer: (A)
24. In MS Word, what does 'Ctrl + Enter' do?
(A) Inserts a page break
(B) Creates a new document
(C) Opens the Save As dialog box
(D) Inserts a paragraph break
Answer: (A)
25. Where can you find the 'Word Count' feature?
(A) File tab
(B) Home tab
(C) Review tab
(D) View tab
Answer: (C)
26. What is the default file extension for a Word document in MS Word 2010 and later?
(A) .doc
(B) .docx
(C) .pdf
(D) .txt
Answer: (B)
27. In MS Word, which key combination is used to create a new document?
(A) Ctrl + N
(B) Ctrl + D
(C) Ctrl + P
(D) Ctrl + O
Answer: (A)
28. Which feature allows you to combine cells in a table?
(A) Merge Cells
(B) Split Cells
(C) Insert Cells
(D) Delete Cells
Answer: (A)
29. What does the 'Save As' option allow you to do?
(A) Save the document in a different format or location
(B) Save the document with the same name
(C) Print the document
(D) Close the document
Answer: (A)
30. Which of the following can be used to create a hyperlink in MS Word?
(A) Ctrl + K
(B) Ctrl + H
(C) Ctrl + J
(D) Ctrl + L
Answer: (A)
31. Which feature allows you to see what a document will look like when it is printed?
(A) Print Preview
(B) Full Screen Reading
(C) Outline
(D) Web Layout
Answer: (A)
32. In MS Word, which option is used to change the spacing between lines of text?
(A) Line Spacing
(B) Paragraph Spacing
(C) Text Spacing
(D) Word Spacing
Answer: (A)
33. What is the purpose of 'Mail Merge' in MS Word?
(A) Send emails
(B) Create mass letters and labels
(C) Manage contacts
(D) Format text
Answer: (B)
34. In MS Word, how do you add a watermark to a document?
(A) Insert tab
(B) Page Layout tab
(C) Design tab
(D) Review tab
Answer: (C)
35. Which shortcut key is used to open the 'Find' dialog box in MS Word?
(A) Ctrl + F
(B) Ctrl + H
(C) Ctrl + N
(D) Ctrl + S
Answer: (A)
36. What is the purpose of the 'Protect Document' feature?
(A) Save the document
(B) Encrypt the document
(C) Restrict editing
(D) Both B and C
Answer: (D)
37. Which of the following views is best for typing and editing text in MS Word?
(A) Print Layout
(B) Full Screen Reading
(C) Draft
(D) Web Layout
Answer: (C)
38. In MS Word, how can you increase the font size of the selected text?
(A) Ctrl + Shift + >
(B) Ctrl + Shift + <
(C) Ctrl + Shift + +
(D) Ctrl + Shift + -
Answer: (A)
39. Which command is used to create a duplicate of a document while keeping the original document unchanged?
(A) Save As
(B) Save
(C) Open
(D) Close
Answer: (A)
40. What does the 'Document Map' feature help you do in MS Word?
(A) Navigate through a document
(B) Format a document
(C) Print a document
(D) Save a document
Answer: (A)
41. Which key combination is used to apply a bullet list to selected text?
(A) Ctrl + Shift + L
(B) Ctrl + Shift + B
(C) Ctrl + Shift + N
(D) Ctrl + Shift + P
Answer: (A)
42. What is the function of the 'Zoom' tool in MS Word?
(A) Increase/decrease the view size of the document
(B) Change the font size
(C) Adjust the paragraph spacing
(D) Insert pictures
Answer: (A)
43. In MS Word, what does the 'Format Painter' tool do?
(A) Copy formatting from one part of the document to another
(B) Change the font style
(C) Insert images
(D) Add watermarks
Answer: (A)
44. Which of the following is not a text alignment option in MS Word?
(A) Left
(B) Center
(C) Diagonal
(D) Justify
Answer: (C)
45. What does 'Ctrl + P' do in MS Word?
(A) Opens the Print dialog box
(B) Opens the Paste Special dialog box
(C) Opens the Paragraph dialog box
(D) Opens the Page Setup dialog box
Answer: (A)
46. In MS Word, what is the purpose of the 'Columns' feature?
(A) Split text into two or more columns
(B) Insert a table
(C) Create a list
(D) Insert images
Answer: (A)
47. How do you apply a pre-designed format of colors, fonts, and effects to an entire document in MS Word?
(A) Themes
(B) Styles
(C) Templates
(D) Quick Parts
Answer: (A)
48. Which tab would you use to check for spelling and grammar errors in a document?
(A) Review
(B) Home
(C) Insert
(D) Design
Answer: (A)
49. In MS Word, which of the following is used to insert a blank page?
(A) Insert > Blank Page
(B) File > New
(C) Home > New Page
(D) Layout > Blank Page
Answer: (A)
50. What does the 'AutoSave' feature do in MS Word?
(A) Automatically saves the document at regular intervals
(B) Saves the document when closed
(C) Saves a copy of the document
(D) None of the above
Answer: (A)
VERY SHORT QUESTIONS ANSWER
1. What is the ability to combine name and addresses with a standard document is called ?
Answer:Mail merge.
2. Which enables us to send the same letter to different people?
Answer: Mail merge.
3. Where a word processor would most likely be used to?
Answer: Type a biography.
4. What is gutter margin?
Answer: Margin that is added to the binding side of the page when printing.
5. Which can be used for quick access to commonly used commands and tools?
Answer: Toolbar
6.Which bar shows the current position as far as the text goes?
Answer: Status bar
7. Select all the text in MS Word document by
Answer: Ctrl + A
8. ______is not a part of an MS Word interface.
Answer: View option
9. The name of a word document displays in ______.
Answer: Home tab
10. Each line represents how many letters in WordStar?
Answer: 65
SHORT QUESTIONS WITH ANSWER
1. What are the advantages of MS Word?
Ans: Some of the advantages and benefits of using MS Word include text alignments like right, left, or center, instant checking of any grammatical or spelling mistakes, adding figures and images in the document is highly convenient with MS Word, and it allows the users to make the documents fun and interactive by inserting additional clip arts, colors, bullet points, and borders to the document, etc.
2. Which is the current version of MS Word?
Ans: The current version of MS Word is Office 365.
3. What are the main features of MS Excel?
Ans: MS Excel has various features, including the usage of graphing tools, performing basic calculations, and creation of macros and pivot tables.
4. What is the use of formulas in Excel?
Ans: Formulas help in the calculation of numbers in Excel sheets. For example, the user can automatically 'sum up" two numbers using Excel's predefined formulas.
5. What is the shortcut key for creating a hyperlink in MS word.
Ans: The shortcut key for creating a hyperlink in MS Word is Ctrl+K.
6. How many data formats are available in Excel? Name few of them.
Ans: Microsoft Excel has eleven data formats for storing data. Some of them are:
Number - Used for Storing data as a number
Currency - Used for Storing data in the form of currency Data Used for storing data as dates.
Percentage - Used for Storing numbers as a percentage
Text Formats - Used for Storing data as a string of texts
7. What are charts and their use in MS Excel?
Ans: Charts are provided to have a lot of the graphical representation of data in Excel. A user can use any type of chart, including column chart, bar chart, pie chart, etc. by simply selecting an option from the Insert tab's Chart group.
8. What is the most fundamental difference between Office 365 and Office 2016?
Ans: Office 365 can only be used online, whereas the applications that locally pre-installed Office 2016 applications are available for users regardless of any internet connection.
9. What is the shortcut to move the insertion point towards the beginning of the document?
Ans: For moving the insertion point to the beginning of any document, the shortcut key is <Ctrl>+ <Home>.
10. What is the shortcut key for inserting a page break?
Ans: The shortcut key for inserting a page break is <Ctrl>+ <Enter>.
11. How can a user format the cells in Excel? Explain the steps involved.
Ans: The user can Format the cells in MS Excel in the following the given steps-
1. Open the MS Excel.
2. Select the needed cell or a group of cells to be formatted.
3. Click on Format Cells Window.
4. Select the required formatting options for the cell.
5. Click on OK to save the changes made.
12. What are macros in MS Excel?
Ans: Macros that are used in MS Excel are automated input remulating any mouse actions or sequence Macta keystrokes. can replace all repetitive mouse actions and keywords. Macros an widely used in word processors and spreadsheets such as MS Word and MS Excel.
13. Explain the difference between footnotes and endnotes.
Ans: An essential difference between Footnotes and Endnotes is that Footnotes are a sequence or strings of texts placed at the bottom of the page, whereas Endnotes are lines of documents or texts added at the chapter's end to provide a better conclusion and clarity.
14. How can a user insert sound into a Word document Explain the steps involved.
Ans: To insert sound into a Word doc in the form of an Object a user needs to follow the below steps-
1. Open Word.
2. Navigate to the Insert tab.
3. Click on the Object.
4. In the File tab, click on Create.
5. Browse to the Audio file to insert.
6. Click OK. The audio will be inserted.
15. What is the order of operations (precedence) used in evaluating formulas in Excel?
Ans: The order of operations in Microsoft Excel is similar to that used in standard mathematics. It's defined by the term "BEDMAS". The order is as follows:
Parentheses or Brackets.
Exponent.
Multiplication.
Division.
Addition.
Subtraction.
16. What are Ribbons in MS Office?
Ans: Ribbons are a set of toolbars at the top of a Microsoft Office program window that organize a program's features into tabs. They are designed to help users quickly find the commands they need to complete a task.
17. What are Quick Parts? Explain in brief about them.
Ans: Quick Parts are included in Outlook and Microsoft Word. They are used for the creation and storage of reusable types of conterd They are three types:
1. AutoText - AutoText consists of text blocks that the user can store and reuse. While using Microsoft Word and Outlook helps the user complete the text they type. By clicking on the Tab key, the user can finish the text.
2. Document Property - This functions like a template from one Word document to another.
3. Fields - Fields show only certain information on the Word document, including the author's name, date, title, etc.
18. What are the different identity models available in Office 365? Name them.
Ans: There are currently three identity models in Office 365:
Cloud Identity
Synchronized Identity
Federated Identity
19. How can a user create an email signature?
Ans: An email signature can be stated as a customized block of text that gets appended at the bottom of an email message. Under the 'Tools' section in Outlook, is an option to update the mail formatting. The user needs to click on 'New' in the signature tab to create a new signature.
20. Which are the two most critical macro languages of MS Excel?
Ans: XLM (Extensible Markup Language) and VBA (Visual Basic Applications) are two macro languages. Earlier versions of Excel used XML. VBA then came in Excel 5 and is most widely used now.
21. What do you mean by Absolute and Relative cell references?
Ans: In Excel, an Absolute reference is a cell reference where the column and row coordinates are constant (e.g., $A$1), useful when copying formulas. Relative references adjust based on the location of the formula (e.g., A1 changes to B1 if copied to the right).
22. How can a user merge two cells in Excel without deleting data?
Ans: To merge cells in Excel without deleting data, select the target cell, enter "= ", select the first cell to merge, add "& ", type in quotation marks with a space, select the second cell, and press Enter.
23. What is meant by a waterfall chart in Excel?
Ans: A waterfall chart in Excel is a type of column chart that shows how values increase or decrease over a series of data points, tracking changes from a starting point to an ending point.
24. How can a user connect with cloud service on MS Word 2013?
Ans: To connect with a cloud service on MS Word 2013:
1. Click on the Main Menu and open OneDrive.
2. Choose the sign-in option and enter the email address associated with the cloud service.
3. Once connected, the email address will link to the cloud service.
25. What is a Document Inspector? Why is it used?
Ans: The Document Inspector is a tool in MS Word that checks for and removes hidden data, tracked changes, comments, and other metadata from documents. It ensures documents are clean of sensitive or unnecessary information before sharing or publishing.
26. How can users create an Autotext on their own?
Ans: To create and reuse an Autotext in Microsoft Word, follow these steps:
1. Navigate to "Quick Parts" under the "Insert" tab.
2. Select the desired text or paragraph.
3. Use the shortcut key Alt+F3.
4. Click OK in the dialog box to save the changes.
27. Is it possible to prevent someone from copying cells from a user's worksheet?
Ans: Yes, to protect a worksheet from being copied, follow these steps:
1. Go to the Menu bar > Review > Protect Sheet > Enter Password.
2. After entering a password, the sheet will be secured against copying by others.
28. Explain a few useful functions in Excel.
Ans: Excel offers several functions for data manipulation:
- Math and Financial Functions (e.g., SQRT, RAND(), GCD)
- Logical Functions (e.g., IF, AND, OR)
- Date and Time Functions (e.g., NOW(), WEEKDAY())
- Lookup and Reference Functions (e.g., VLOOKUP, INDEX-MATCH)
- PivotTables for summarizing and analyzing data.
29. What are common interview questions about MS Office?
Ans: During MS Office interviews, candidates are typically asked questions to assess their skills and knowledge. Common topics include:
- Applications included in MS Office.
- Differences between MS Word and MS Excel.
- Specific features and functions of Excel, Word, and PowerPoint.
- Experience with data analysis, document formatting, and collaboration tools within MS Office.
Additionally, here's an embedded revision regarding the Document Inspector in Excel:
To open the Document Inspector in MS Excel, click on File > Info > Check for Issues > Inspect Document. The Document Inspector window will then open, allowing you to review and remove hidden information such as document properties, personal information, and embedded revisions.
30. How to describe proficiency in Microsoft Office in an interview?
Ans: To showcase proficiency in Microsoft Office applications during an interview, provide an overview of your familiarity with MS Office. Highlight relevant skills, discuss experience, and emphasize your commitment to continuous learning.
31. What are the five components of MS Office?
Ans: The five components of MS Office are Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, and Microsoft OneNote.
Long Question:
1) What is MS Word, and why is it mainly used?
Ans: MS Word, short for Microsoft Word, is a widely used commercial word processor developed by Microsoft. It is a key component of the Microsoft Office suite of productivity software and can also be purchased as a standalone product.
MS Word was initially launched in 1983 and has undergone multiple revisions since then. It is available for both Windows and Macintosh operating systems, with the latest web-based version being Office 365.
MS Word serves various purposes across different domains:
- In offices, it is extensively used for creating documentation, writing reports, etc.
- Students use MS Word for designing and writing school projects.
- It is a preferred platform for creating resumes.
- MS Word facilitates the creation of workplace documents and professional correspondence.
- MS Word is used to create cash memos, joining letters, resignation letters, bills, receipts, and other management-related work. 0 MS Word is a good alternative for converting, editing, and of PDF documents.
- Most writers write their books on MS Word. transcription.
- It is one of the best tools for writing
2. What are the main components of MS Word?
Home
Ans: Following is the list of main components of MS Word:
Insert
Page layout
Reference
Mailing
Review
View
3. What are the most prominent features of MS Word?
Ans: MS Word provides several prominent features to its users. Some of the most prominent features of them are as follows:
MS Word facilitates their users to check the spellings of the content written in MS Word documents.
It also facilitates its users to check punctuation and fundamental grammar issues, making the software the most widely used.
It provides word suggestions according to the grammar of the sentence.
It facilitates their users to change the color, font, style, and size of the words of the content written in the document.
It provides various options that you can use to make the changes.
It provides several features such as inserting images and videos.
Within the content to make the whole content powerful and user- friendly.
It facilitates you to design tables and graphs within the content.
It provides different templates for various designs.
You can change the view layout of the content document accordingly.
4. What is the latest version of MS Word available?
Ans: The latest available version of MS Word is Microsoft 365, formerly known as Office 365. Microsoft 365 is a set of subscription services provided by Microsoft which includes the Microsoft Office product line. It supports cloud-based security and device management. On July 10, 2017, it was launched as a superset of Office 365 with Windows 10 Enterprise licenses.
5. How can you create a macro in MS Word?
Ans: You can follow these steps to create a macro in MS Word:
1. First, go to the View tab and click on Macros. Here, you will see two options: View Macros and Record Macro.
2. Click on Record Macro, and a new pop-up dialog box will appear. Now, give the macro a name in the "Record Macro" dialog box.
3. Click on the "Keyboard" button to assign a keyboard shortcut to the macro.
4. After that, type a keyboard shortcut combination (for example, Ctrl+R) and then click the "Assign" button.
5. Now, the macro is created. Click the "Close" button.
6. If you want to stop recording, you can choose Macros > Stop Recording.
6. How can you insert footnotes and endnotes in MS Word?
Ans:
To remove bold formatting from text in Microsoft Word, follow these steps:
1. Select the Text:
- Click and drag to select the text that you want to remove the bold formatting from. Alternatively, place the cursor anywhere within the text.
2. Remove Bold Formatting:
- In the Ribbon at the top of the Word window, locate the `Home` tab.
- Look for the "B" icon (which stands for bold) in the Font group. It typically looks like a bolded letter "B".
- Click on the "B" icon once. This will remove the bold formatting from the selected text.
3. Alternative Method:
- We can also use the keyboard shortcut to remove bold formatting. While the text is selected or the cursor is placed within it, press `Ctrl + B` (on Windows) or `Command + B` (on Mac). This toggles bold formatting on and off.
After following these steps, selected text should no longer appear bold. If you have multiple sections of text that need unbolding, repeat the steps for each section.
8. What is meant by word processing ?
Ans: Word processing refers generally to the creation, editing, formatting, storage, and output of both printed and online or electronic documents. Word processing is undoubtedly the most-used business application for personal computers, perhaps alongside World Wide Web browsers and electronic-mail (e-mail) applications.
Word-processing software includes basic applications designed for casual business or home users and powerful, advanced applications capable of meeting the most-demanding needs of businesses. Many word-processing applications are designed for use as part of a suite or integrated group of word-processing, spreadsheet, and presentation programs. For example, Microsoft Word, probably the most widely used word-processing software, is part of the Microsoft Office suite, which includes Microsoft's PowerPoint presentation program and Excel spreadsheet program.
9. Cutting, copying and Pasting
a) Cutting: Select the word and press Ctrl+X to cut or alternatively right click on the word and select cut.
b) Copying: Select the word and press Ctrl+C to copy or alternatively right click on the word and select copy.
c) Pasting: Copy or cut the word/line and right click on the place of document where you want to paste and select Paste or alternatively press Ctrl+V.
10. Using Bullets and Numbering in a document
Ans: Choose a new bullet or numbering format
1) Click a bullet or number in the list that you want to change.
2) On the Home tab, under Paragraph, click the arrow next to Bullets or Numbering.
3) Click the bullet or numbering list format that you want in the Bullet Library or the Numbering Library.
11. Justification of Text
Ans: Alignment determines the appearance and orientation of the edges of the paragraph: left-aligned text, right-aligned text, centered text, or justified text, which is aligned evenly along the left and right margins. For example, in a paragraph that is left-aligned (the most common alignment), the left edge of the paragraph is flush with the left margin. Vertical alignment determines the position of the text within a section of a document relative to the top and bottom margins, and is often used to create a cover page.
Steps in Justification:
a) Select the text that you want to align.
b) On the Home tab, in the Paragraph group, click Align Left or Align Right or Justify .
12. Inserting header and footer
Ans: Steps to insert header and footer:
a) From the main menu, Select INSERT.
b) Click either Header or Footer command.
c) From the drop-down menu, select Blank to insert a blank header or footer, or choose one of the built-in options.
d) When you're finished, click Close Header and Footer in the Design tab, or hit the Esc key.
13. Printing a particular page of a document:
Ans: Steps to print a particular page in a document:
a) Open the document
b) Click on the MS-Word icon and select print or alternatively press Ctrl+P.
c) Select the page range, Current page.
14. Changing the case of a particular word.
Ans: Steps to Change the case of a particular word:
a) Select the word which you want to change the case.
b) Go to Home Menu, and Select Change Case – Symbol (Aa)
c) select Sentence case, Lower Case or Upper case which you need.
(iv) Using bullets and numbering
15. What is meant by protecting a document and how can it be done in MS-Word?
Ans: Protecting a document means setting password for a document to prevent unauthorized access to the document. To set a password the following steps is to be followed:
a) Click the Microsoft Office Button , and then click Save As.
b) Click Tools, and then click General Options.
c) Do one or both of the following:
d) If you want reviewers to enter a password before they can view the document, type a password in the Password to open box.
e) If you want reviewers to enter a password before they can save changes to the document, type a password in the Password to modify box.
16. Differentiate between copy-paste and cut-paste. 2015
Ans: Cut/Copy and Paste are computing basics, giving you the capacity to alter rapidly and effortlessly. Since it is such an essential yet imperative skill, a large number of you definitely know the drill. Cut and paste remove text or objects from the first area to move it somewhere else. COPY and paste the first set up while you copy it to another area.
17. Printing odd or even pages in a document. 2016
Ans: Steps to print a particular page in a document:
a) Open the document
b) Click on the MS-Word icon and select print or alternatively press Ctrl+P.
c) Select the page range, select all.
d) Select from print what – Document and print – odd or even pages.
18. Inserting a picture in a document. 2016
Steps to insert picture in a document:
a) Open the Word document that you want to insert a photo in.
b) Click the place in your document where you want the picture to appear.
c) Access the "Insert Picture" dialog box.
d) Browse to the photo you want to insert.
e) Click the file, then click "Insert."
f) Modify the picture as necessary.
19. Changing a sentence into toggle case. 2016
Ans: Steps to Change the case of a particular word:
a) Select the word which you want to change the case.
b) Go to Home Menu, and Select Change Case – Symbol (Aa)
c) Select toggle case
20. Find and replace a text in a document.
Ans: MS-Word "Find and Replace" feature will search an entire document or selected area for your specified text. MS-Word also offer a "Replace" function. The "Replace" function allows you to find and replace text based on entered values or the contents of another cell.
Find and Replace Feature
1. Select the area which is to be search. No selection is necessary if whole document is to be selected.
2. Hold the "Ctrl-H" keys to open the "Find and Replace" window.
3. Enter the text you wish to find or replace in the "Find What" field.
4. Enter the text you wish to use for replacement in the "Replace With" field.
5. Click "Replace All" to find and replace each instance of the text part located in the selected cells or entire sheet. Alternatively, click "Replace" to find and replace the first instance of the text in your currently selected cell. Click "Close" when completed.
Alternatively, Find and replace button is also selected from Home tab.
21. Insert a table with 5 nos. of rows and 4 nos. of columns.
Ans: In MS-Word, we can insert table by choosing from a selection of preformatted tables — complete with sample data — or by selecting the number of rows and columns that you want. You can insert a table into a document, or you can insert one table into another table to create a more complex table.
Steps to insert a table:
1) Click where you want to insert a table.
2) On the Insert tab, in the Tables group, click Table, and then, under Insert Table, drag to select the number of rows and columns that you want. In the given questions we have to select 5 rows and 4 columns.
Draw a table: You can draw a complex table — for example, one that contains cells of different heights or a varying number of columns per row.
1) Click where you want to create the table.
2) On the Insert tab, in the Tables group, click Table, and then click Draw Table.
3) To define the outer table boundaries, draw a rectangle. Then draw the column lines and row lines inside the rectangle.
22. Insert only the even/odd page numbers in a document in the bottom.
Ans: You want to format the headers so that when you open the brochure, page numbers on odd-numbered pages appear on the right, and page numbers on even-numbered pages appear on the left. Follow these steps to add odd and even page headers to your Word documents:
a) Click anywhere on page 1.
b) On the Insert tab, click Header in the Header & Footer group.
c) Click Austere (Odd Page) or any Header formatted for odd pages.
d) Under Header & Footer Tools, click the Design tab and then click to select the Different Odd & Even Pages check box in the Options group.
e) Click the Next Section button in the Navigation group.
f) Click Header in the Header & Footer group.
g) Click Austere (Even Page).
If your document already has a header that is not formatted for odd and even pages, you don't have to delete it and start over. You can simply convert it to an odd/even format by following these steps:
a) Double-click the header area in your document.
b) Under Header & Footer Tools, click the Design tab, and then select the Different Odd & Even Pages check box in the Options group.
c) Click the Next Section button in the Navigation group.
d) Click Header in the Header & Footer group.
e) Click Austere (Even Page) or any Header formatted for even pages.
23. How can spell check be performed in MS-Word?
Ans: MS-Word will underline words with red line if it believes there is a spelling error and will underline words green line whose structure it believes to be grammatically incorrect. To check spelling automatically, the user must enable automatic grammar and spelling check.
Steps:
1. Click Microsoft office Button
2. Click Word Option (last Line)
3. Then Select Proofing and select auto correct option
If you want to check the whole file at a time, then click on the review button from the main menu and select spelling & grammar to check the whole document at a time.
24. How can bullets and numbers be inserted for a piece of text?
Ans: Word can automatically create bulleted and numbered lists as you type if Automatic bulleted lists check box and the Automatic numbered lists check box are checked, or you can quickly add bullets or numbers to existing lines of text.
Steps:
a) Type (asterisk) to start a bulleted list or 1. to start a numbered list, and then press SPACEBAR or the TAB key.
b) Type any text that you want.
c) Press ENTER to add the next list item.
d) Word automatically inserts the next bullet or number.
e) To finish the list, press ENTER twice, or press BACKSPACE to delete the last bullet or number in the list.
If bullets and numbering do not begin automatically
a) Click the Microsoft Office Button , and then click Word Options.
b) Click Proofing.
c) Click AutoCorrect Options, and then click the AutoFormat As You Type tab.
d) Under Apply as you type, select the Automatic bulleted lists check box and the Automatic numbered lists check box.
Add bullets or numbering to a list
a) Select the items that you want to add bullets or numbering to.
b) On the Home tab, in the Paragraph group, click Bullets or Numbering
25. What is mail merge and what are its benefits? How can the main document and the data source be created for the mail merge process in MS-Word?
Ans: Mail merge is a specific feature of MS-Word, which enables users to send a similar email or document to more than one recipient at a time. It enables connecting a single form template with a data source that contains information about the recipient’s name, address and other predefined and supported data.
Benefits of Mail Merge: With the help of mail merge feature, one mail is sent to more than one recipient at a time which saves times and efforts. It simplified producing mass mailing.
Steps in Mail Merge:
1. In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail Merge group, click Start Mail Merge.
2. Click Step-by-Step Mail Merge Wizard.
3. Select your document type. (Letters, E-mail, Envelopes, Labels, Directory etc.)
4. Select the starting document. Select Use the current document and then click Next: Select recipients.
5. Create new list of recipients by adding address list of various recipients or select from outlook contacts or type a new list. Selecting Edit recipient list opens up the Mail Merge Recipients dialog box, where you can edit the list and select or unselect records. Click OK to accept the list as is.
6. Then Click Next: Write your letter.
7. Click Address block to add the recipients' addresses at the top of the document. In the Insert Address Block dialog box, check or uncheck boxes and select options on the left until the address appears the way you want it to.
8. Then, Preview your letter and click Next: Complete the merge.
26.What is Document Inspector in a PowerPoint presentation?
Ans: Document Inspector is an essential tool of MS PowerPoint. It removes certain hidden properties from the document that might be added automatically to the file.
What is a Live PowerPoint presentation?
Ans: The Live Presentation feature, announced by Microsoft, is available only for PowerPoint on the web. This feature is used to share and present the presentation globally, connecting via the internet. It is a free service for all, but you just have to log in with a Microsoft account. If the presenter allows, the remote user can download the presentation as well.
27.Does Live Presentation require any subscription?
Ans: To use the Live Presentation feature of PowerPoint, the presenter must have a Microsoft 365 subscription. However, the audience does not need to have a Microsoft 365 subscription. Without a Microsoft subscription, the audience can view the presentation on their devices using the Live Presentation option. They can also read the subtitles in their preferred language and provide live reactions and feedback to the presenter through comments.
28.How to start a Live Presentation in PowerPoint?
Ans: The Live Presentation feature is announced by Microsoft and is available only for PowerPoint on the web. The presenter can add the audience by sharing a direct link with them. It will show your presentation in real-time to the audience from a browser.
Steps to start a Live Presentation:
1. Navigate to the Slide Show tab, where you will find the online presentation option.
2. Click on the Present Online option.
3. This will lead to the Online Office Presentation Service. Click on the CONNECT button in the popup window.
4. Sign in to your Microsoft Office account with your registered Email ID and password.
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