On this page, you will find a collection of important questions and answers for Unit-7 Introduction to Management in Formation System specifically designed for Gauhati University FYUGP BCom 1st Semester Information Technology in Business. These questions and answers are carefully prepared to help you score well in your exams. Use this guide as a valuable reference for your exam preparation.
Gauhati University FYUGP BCom 1st Semester Information Technology in Business
UNIT-7
INTRODUCTION TO MANAGEMENT IN FORMATION SYSTEM
MCQs Based on Management In Formation System
1. _____ is an organized portfolio of formal systems for obtaining processing and delivering information in support of the business operations and management of an organization.
a. MIS
b. DSS
c. MRS
d. None of the above
- Ans: a. MIS
2. _____ expressly designed for the support of individual and collective decision-making.
a. MIS
b. DSS
c. TPS
d. OIS
- Ans: b. DSS
3. _____ are formal social units devoted to the attainment of specific goals.
a. Management
b. Organization
c. Decision support system
d. None of these
- Ans: b. Organization
4. Economic signals that measure and predict the direction of the economy provide information about the economic climate.
a. True
b. False
- Ans: a. True
5. The cost of information can be
a. Costly
b. Valuable
c. Processing
d. None of the above
- Ans: b. Valuable
6. Executive managers establish the overall direction of an organization by setting its strategy and policies.
a. True
b. False
- Ans: a. True
7. Technology includes:
a. Information
b. Marketing
c. Computer
d. All of the above
- Ans: c. Computer
8. Diagnosis of information needs can occur at the individual managerial or organizational levels.
a. True
b. False
- Ans: a. True
9. Tactical plans may focus on decisions:
a. Staffing
b. Advertising
c. Pricing
d. All of the above
- Ans: d. All of the above
10. Sociological approaches help us understand the organizational behavior of people.
a. True
b. False
- Ans: a. True
11. Management science, also known as Operations research, is a field of applied mathematics.
a. Operations research
b. Management accounting
c. Exchange commission
d. System theory
- Ans: a. Operations research
12. Mass production of computers started in UNIVAC 1 was delivered when?
a. 1951
b. 1953
c. 1946
d. 1954
- Ans: a. 1951
13. Very short question: Tactical plans may focus on decisions _____, _____, and _____.
a. Staffing, advertising, pricing
b. Production, logistics, sales
c. Research, development, distribution
d. None of the above
- Ans: a. Staffing, advertising, pricing
14. Which of the following is not a primary function of MIS?
a. Decision-making
b. Data processing
c. Strategic planning
d. Customer service
- Ans: d. Customer service
15. Which type of system is designed to support the management of semi-structured decisions?
a. MIS
b. DSS
c. TPS
d. OIS
- Ans: b. DSS
16. What is the main objective of TPS (Transaction Processing System)?
a. Data analysis
b. Decision support
c. Process transactions efficiently
d. Strategic planning
- Ans: c. Process transactions efficiently
17. Which system primarily provides detailed information for monitoring and controlling operations at the operational level of an organization?
a. MIS
b. DSS
c. TPS
d. OIS
- Ans: c. TPS
18. What does DSS stand for?
a. Decision Support System
b. Data Storage System
c. Digital Software System
d. Distributed Systems Solution
- Ans: a. Decision Support System
19. Which component of an information system converts raw data into meaningful information?
a. Software
b. Hardware
c. Data
d. People
- Ans: a. Software
20. What is the primary purpose of an OIS (Office Information System)?
a. Data analysis
b. Decision support
c. Support office activities
d. Strategic planning
- Ans: c. Support office activities
21. Which of the following is an example of a strategic decision supported by MIS?
a. Employee scheduling
b. Long-term investment planning
c. Order processing
d. Inventory management
- Ans: b. Long-term investment planning
22. What role does the database management system (DBMS) play in an information system?
a. It manages hardware resources
b. It controls user access to the system
c. It organizes and stores data
d. It generates reports for management
- Ans: c. It organizes and stores data
23. Which type of system is used to automate repetitive tasks such as payroll processing?
a. MIS
b. DSS
c. TPS
d. OIS
- Ans: c. TPS
24. Which of the following is NOT a characteristic of good information?
a. Timeliness
b. Reliability
c. Subjectivity
d. Relevance
- Ans: c. Subjectivity
25. What is the main function of an Executive Information System (EIS)?
a. Transaction processing
b. Routine decision-making
c. Strategic decision support
d. Data entry and retrieval
- Ans: c. Strategic decision support
26. Which of the following is an example of an input device used in an information system?
a. Printer
b. Monitor
c. Keyboard
d. Speakers
- Ans: c. Keyboard
27. What does ERP stand for in the context of information systems?
a. Enterprise Resource Planning
b. Enhanced Reporting Platform
c. Efficient Resource Processing
d. Economic Resource Projection
- Ans: a. Enterprise Resource Planning
28. Which type of information system supports decision-making at the operational level of an organization?
a. TPS
b. DSS
c. MIS
d. EIS
- Ans: a. TPS
29. In the context of information systems, what does the acronym OLAP stand for?
a. Online Analytical Processing
b. Operational Logistics and Planning
c. Optimal Learning and Assessment Platform
d. Organizational Leadership and Performance
- Ans: a. Online Analytical Processing
30. What is the primary function of a Decision Support System (DSS)?
a. Process transactions
b. Generate reports
c. Support decision-making
d. Automate routine tasks
- Ans: c. Support decision-making
QUESTIONS WITH ANSWER
1. What is the purpose of an MIS?
Ans: "The most important function of an MIS is to aid management in making decisions about strategy and procedures. The MIS stores and organizes data for easy retrieval or for projecting potential situations. An MIS serves various departments, such as finance, marketing and management. The system organizes all the company's data and is useful for planning the new strategies."
2. What are the levels of information requirements in an MIS?
Ans: "MIS systems have three levels of information requirements: individual, department or corporate level. Having information at each level ensures that the entire organization has the tools and data necessary for meeting their goals and implementing new strategies.”
3. How do you successfully apply an MIS in a business setting?
Ans: "Applying an MIS to an organization's operations begins with understanding its needs and goals. Once you establish the primary purpose of the MIS, you can select the right type. In my last role, the goal of our MIS was to track the company's assets. The MIS stored all the data and calculated areas of gain or loss. Once the system was in place, I implemented training videos and led meetings that showed cach team member how to provide their data and read the system. The system improved the managers' decision-making and decreased the company's losses."
4. How do you prepare an MIS report?
Ans: "Preparing an MIS report begins with collecting the raw data from various departments. Then you input the information into a spreadsheet. Once the data is in the report sheet, it's separated, filtered and organized according to the goal of the system and the company structure. This allows for easy retrieval and overview of the data."
5. How do you protect worksheets from outside data?
Ans: "Protecting the MIS keeps the information accurate and protects the organization's information. Placing a password on the report is one simple way of protecting the report. Providing a password to employees keeps outside sources from gaining access. To protect the report from employee edits that may be inaccurate, you can lock the ranges of the spreadsheet or you can create a drop-down list that only allows employees to input data from a list. These security measures maintain the integrity and accuracy of the system."
6. What do you do if a data disk overloads?
Ans: " If an issue occurs and a data disk overloads, the first step is to assess the cause. Figuring out why it overloaded helps to keep it from happening again. The cause may be that you exceeded capacity or had high CPU usage. After addressing the cause, the next step is to stabilize the system. Limiting the data range and removing excess information can help to keep it manageable. You might also improve the capacity of the system. Finally, you monitor the changes and maintain the operation of the system to keep issues from reoccurring.
7. Describe your daily routine as an MIS executive aiding
Ans: "As an MIS executive, my daily tasks include gathering data, updating the system, troubleshooting issues and aidi management in retrieving data. I send and receive daily communications about the most recent data from each department and update the data in the system. When issues occurred, I worked with management to determine the best solution. My primary duties include answering questions and disseminating information among all departments."
8. How is decision-making used in MIS?
Ans: "Creating and using MIS programs requires decision- making skills. It's important to use decision-making to ensure that the system fits an organization's needs. This process involves identifying goals and deciding on how to reach them efficiently. In my previous role, I used decision-making skills to determine the structure of the MIS. I outlined the organization's primary goals and then researched various systems. Once I implemented the correct system, the rest of the team successfully used the program to inform their strategies, and there was an increase in the ability of each department to meet their goals."
"At the beginning of my day, I outline each task that needs to be accomplished, starting with the most important and organized by the due date. I also check the system for potential issues that require immediate attention. My highest priority is answering questions about data and operations and troubleshooting any issues that may affect the system. I typically check in with each department individually to ensure that all areas run smoothly."
9. How do you remain current on MIS skills?
Ans: "MIS technology has changed significantly during my time in this field. When new technologies come out, I enjoy researching the new processes and looking for methods that can improve the purposes of MIS. A few months ago, I enrolled in virtual training for MIS programs and new spreadsheet tools that were developed. As technology improves and develops, I work to read about and practice new ideas to increase efficiency or meet new goals."
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